Installation of Source Capture Exhaust Systems at 32 Fire Stations



Bidding Closed

Prebid Date4/24/19 9:00 am

Bid Date5/7/19 1:00 pm

Company & Contacts

Ventura County Fire Protection District

Teresa Barton - 805-389-9742 / Paul Bell 805 - 901-6430  


Ventura County -------------------------------------------- PreBid meeting location -165 Durley Avenue, Camarillo, CA 93010 - 4/24/2019 @ 9:00 am


Sealed bids will be received in the bid box at the Ventura County Fire Protection District’s (herein Owner, VCFPD,
District or Agency) main office located at 165 Durley Avenue, Camarillo, CA 93010 not later than 1:00 PM (PST)
May 7, 2019 for Installation of Source Capture Exhaust Systems at VCFPD’s 32 Fire Stations throughout Ventura
County. Issue date of Notice Inviting Bids is April 17, 2019.

General Description of the Work:

In general, the Work to be performed at the 32 Fire Stations identified in N-3 and EXHIBIT A of the Bid Documents is defined by the Contract Documents and consists of the items of Work detailed in said Documents. All work shall be performed in accordance with the Specifications, or in Change Order, inclusive of all labor, tools, materials, incidentals, equipment, supervision, management, administration, testing, and all other necessary services, as defined by the Contract Documents to complete all Work.
VCFPD is an all-hazard, full-service agency providing fire protection, medical aid, rescue, hazardous materials response, and a variety of other services to the public. VCFPD’s 32 Fire Stations, Administrative and Support Facilities serve the citizens in unincorporated areas of Ventura County as well as the cities of: Ojai, Port Hueneme, Moorpark, Camarillo, Santa Paula, Simi Valley and Thousand Oaks.

Currently, the majority of VCFPD Fire Stations are equipped with Nederman Source Capture Exhaust Systems (SCES) designed to remove vehicle exhaust from apparatus bays when vehicles are running. VCFPD has a requirement to convert all existing Nederman proximity connection and Plymovent pneumatic connection source capture exhaust systems to fully integrated, magnetic, direct connect systems in order to insure complete removal of exhaust emissions and provide a compatible exhaust extraction network for all VCFPD apparatus. Specific locations that require SCES installation are identified in EXHIBIT A, attached hereto and made part of the Bid Documents. Specific requirements and performance characteristics for the new SCES equipment are detailed in the Bid Documents.

Awarded Contractor shall be solely responsible for the means and methods, procedures and all requirements to complete the Work for this Project. Contractor shall perform all Work in compliance with all laws, orders, regulations and requirements of all City, County, State and Federal Agencies and Authorities having jurisdiction over this Project, including the demolition, removal, transportation and disposal of all removed materials. Contractor shall comply with the Recycling Plan pursuant to the Integrated Waste Management Division, County of Ventura.

Awarded Contractor shall furnish, provide, install, and maintain all required protective materials and coverings, medium, and services to adequately protect all areas of work during course of construction including maintenance of adequate dust control at all times, and thoroughly clean all areas of work at the end of each work day.

The provisions of the Contract Documents, including County of Ventura Standard Specifications, Agency’s Supplementary Standard Specifications and Division 1, Section 01010 shall apply to all Technical Specifications of this Project.

Competency of Bidders: All bidders must meet all of the following minimum bid qualification requirements.

1. The bidding entity must have been established for a minimum of twelve consecutive months. Bidders must possess and maintain, during the duration of the project, active California State License necessary to perform the scope of work specified herein.

2. The bidding entity must have successfully performed work of similar nature and complexity in accordance with accepted practices and standards.

3. Bidder, its Responsible Managing Owner (RMO) or its Responsible Managing Employee (RME), must have successfully completed a minimum of three (3) similar construction projects.

4. The bidding entity, its RMO, or its RME shall not have been removed from construction projects for failure to perform or default on contract within the past five (5) years. Successful removal from any project shall be considered possible cause for disqualification from this Project.

5. All bidders shall submit documentation including a detailed description of at least three (3) similar projects as defined in Item 3 above. Bidder shall provide contact names and phone numbers as they relate to said projects.

6. Misrepresentation of submitted documentation by bidder shall constitute grounds for disqualification of its bid for this Project.

Registration with Department of Industrial Relations (DIR): This project is subject to compliance monitoring and
enforcement by DIR. Contractor and all subcontractors must comply with the requirements of Labor Code section
1771.1(a), pertaining to registration of contractors. Pursuant to 1771.1(a), a contractor or subcontractor shall not be
qualified to bid on, be listed in a bid proposal or engage in the performance of any contract for public work unless
currently registered with the DIR pursuant to section 1725.5, with limited exceptions for bid purposes only. For more
information, please go to the following website:

Pre-Bid Meeting is scheduled for April 24, 2019 @ 9:00 AM at the FireDistrict’s Headquarters office located at
165 Durley Avenue, Camarillo, CA 93010. The meeting will be held for the purpose of answering any questions concerning
the project. If a potential bidder cannot make the scheduled meeting for good cause (as determined by the Fire
District’s Representative) an alternate meeting may be scheduled. Although not mandatory, attendance is
recommended. NOTE: The meeting at Headquarters may be followed by a brief visit to one or more project sites.
Liquidated Damages for delay are $777.00 per calendar day.

Availability of Bid Documents: Bid Documents are available to bidders starting April 17, 2019
and will be issued at:

Coast Reprographics (Attn: Brian Ehler)
1710 Donlon Street #2, Ventura, CA 93003 Phone: (805) 642-5898

The Bid Documents are available for free download to plan rooms and all bidders at:

For Technical Questions and Requests for Clarifications concerning Bid Documents, fax to 805/ 383-4780, attention Paul Bell/Teresa Barton, or email to and

Bids must be submitted on the proposal form furnished with the Bid Documents. Each bid must be accompanied by a bid guarantee in the amount of not less than 10% of the amount bid, PAYABLE TO THE VENTURA COUNTY FIRE PROTECTION DISTRICT and guaranteeing that the bidder will enter into a contract in accordance with the terms of the Bid Documents if award is made. The bid guarantee shall be in one of the following forms: a bid bond written by an admitted surety insurer on the form included with the proposal form, a cashier’s check drawn by a National bank, a check certified by a National bank or cash. An electronically transmitted copy (FAX) of the bid bond form included in the proposal form may be used, but the form must have the original signatures of the principal and surety. A FAX of the completed bond will not be accepted.

Contractor must possess and maintain, during the duration of the project, active California State License necessary to perform the scope of work specified in the Contract Documents and will be required to furnish a Performance Bond and a Payment Bond, each in the amount of 100% of the contract price. In accordance with Section 22300 of the Public Contract Code, securities may be substituted for funds withheld. This is a prevailing wage project. Prevailing wage rates apply. California general prevailing wage rates for construction can be obtained from the following Website: